Company Secretarial Officer (CDI, m/f)

Banque Havilland S.A. Published 07.08.2019


  • Permanent Contract
  • Required years of experience: 2

Job Description

CDD 18 months - Replacement for a Maternity and Parental Leave

Key responsibilities

Under the supervision of the Group General Secretary, you will assist in all matters linked to the functioning of the governance instances, and contribute to maintain the highest standards in the corporate governance of the bank.

* Assisting in coordinating Board/Committees of Board meetings including convening meetings, producing of the Board materials through Board Pack, preparing attendance list, performing quality review on meeting minutes;
* Facilitate following up on pending items and/or continuous progress at the Board Level;
* Assisting with all matters pertaining to the Board of Directors and subsequent activities such as Board members logistic, personal files, director agreement contracts, fees reimbursement, and collective periodic assessment;
* Maintains and monitors any kind of document pertaining to the life cycle of a Luxembourg company (AGM, power of attorney, authorized signatures, filling documents with RCS, drafting circular resolution). Includes filing of documents electronically and physically;
* Facilitate answers to different requests from internal and external stakeholders (external auditor) in relation to corporate governance queries;
* Ensure corporate documents at the level of the entities of Banque Havilland are maintained and centralized (as far as notified) at the head office level, and liaise with Group colleagues for this purpose;
* Assist in driving change and improvement in corporate governance;
* Provide assistance in ad-hoc projects as required.

Minimum profile requirements

* Bac+3. A legal qualification is desirable but not essential for this position;
* 2 years minimum experience in providing corporate secretarial / corporate services in a bank or fiduciary company;
* Good communication skills, ability to manage multiple tasks effectively with frequent interruptions, and the ability to work productively in a fast paced organization;
* Character: meticulous and well organized, with ability to multi-task, enthusiastic and open-minded;
* Fluent in English and French.

Salary Information

The salary package offered will be commensurate with your professional expertise and experience. This position is available immediately. This is a unique and potentially career-defining opportunity for the candidate with the right spirit and experience.

If you are interested in taking this challenging opportunity please send your application (cover letter, CV, supporting references) to the following e-mail address:

Only shortlisted candidates will be contacted by our HR team.

The personal information you provide in your job application will be treated confidentially at all times and will be processed in accordance with the applicable data protection law, in particular the General Data Protection Regulation (GDPR).

In compliance with the law of 23th July 2016, the selected candidate will be requested to provide a criminal record (section 3).

We are an equal opportunity employer, who believes that diversity is good for our people and our business. As such, we welcome applications from candidates without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity or disability.


Association des Banques et Banquiers, Luxembourg


12, Rue Erasme L-1468 Luxembourg

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Opening hours

Monday to Friday from 8:00 to 17:30.